Guide to Using Copilot Feature in Microsoft Word

How to Use Microsoft Copilot in Word for Drafts

Microsoft Copilot is a generative AI tool designed to assist users in creating text. It’s particularly useful for generating first drafts, summaries, and providing inspiration. Follow these steps to harness Copilot’s capabilities effectively:

Steps for Using Copilot in Word

  1. Download and Install: Get Copilot from the Microsoft Store or website. Pricing may vary by region, and a free trial is available.
  2. Open Word: Launch Word, and a prompt will appear to guide you on starting with Copilot.
  3. Activate Copilot: Press “alt” + “I” to open the Copilot draft box. Provide specific prompts to enhance the draft relevance.
  4. Review Drafts: After generating text, choose to “Keep it,” “Regenerate,” or delete with the wastebin icon. You can regenerate multiple times.

How to Use Copilot in Word for Editing and Rewriting

Utilizing AI-generated text requires thoughtful editing. Although it might be “usefully wrong” at times, follow these steps to fine-tune your content:

Steps for Editing and Rewriting

  1. Select Text: Highlight the text you wish to edit.
  2. Activate Copilot: Click the small Copilot logo adjacent to the highlighted text.
  3. Make Changes: Click “Make changes” and enter new prompts or editing guidelines.
  4. Review Edits: Check the new text highlighted in pale blue and decide whether to keep the changes.
  5. Visualize as a Table: For data organization, click “Visualize as a table” using the Copilot button.

Chatting with Copilot in Microsoft Word

For brainstorming and idea generation, engaging in conversation with Copilot can be beneficial. Here’s how to chat effectively:

Steps for Chatting with Copilot

  1. Open Chat Box: Click the Copilot icon in the top right corner, and if needed, select “Change topic” to start a fresh discussion.
  2. Ask Questions: Type your inquiries about the document in the chat pane and press “Enter.”
  3. Adjust Queries: If you receive an error, rephrase your question. If Copilot is unresponsive for 3-5 minutes, restart the Microsoft Word application.

By following these steps, you can leverage Microsoft Copilot to enhance your writing process, streamline edits, and encourage interactive brainstorming.

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