📅 November 24, 2024

How To

Alex Ruben

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Presenting a PowerPoint Presentation in Microsoft Teams: A Step-by-Step Guide

As video conferencing becomes increasingly popular, knowing how to effectively present a PowerPoint presentation in Microsoft Teams is crucial. This guide outlines two methods to incorporate your presentation into Teams meetings and engage your audience interactively.

How to Present a PowerPoint Presentation in Microsoft Teams: PowerPoint Live Option

1. Start Your Meeting: Begin a Teams meeting and ensure all participants are present.
2. Select Share: Click on the Share button.
3. Choose PowerPoint Live: Double-click on the desired presentation from the available list.
4. Browse for Your Presentation: If your presentation isn’t visible, click on Browse my computer or Browse OneDrive to locate it.
5. Navigate Slides: Use the navigation arrows to move between slides during your presentation.
6. Skip to Specific Slides: Use the thumbnail strip or press Go to slide to select a slide from a grid view.
7. Real-Time Highlights: Utilize the built-in tools like highlighter, pen, or laser pointer to draw attention to specific areas on your slides.

Show a PowerPoint Presentation in Teams: Present in Teams Option

1. Open Your Presentation: Launch the PowerPoint file you intend to share.
2. Present in Teams: Click the Present in Teams button located at the top of the PowerPoint interface.
3. Follow Previous Navigation Steps: Use the previously outlined navigation methods to guide your presentation further.

Bonus Tips: Audience Participation Controls

Audience members can engage with the presentation actively:

• Personal Navigation: Use navigation arrows to view slides at your own pace without affecting the shared screen.
• Sync with the Presenter: Press Sync to Presenter to return to the slide the presenter is on.
• Interactive Links: Click on hyperlinks and media in the presentation just as you would on your personal device.
• Language Translation: For multilingual participants, select More options and choose Translate slides to translate content into one of 19 available languages.

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