Top 3 Solutions for PowerPoint Printing Issues

Fix PowerPoint Not Printing Properly by Configuring Printer Settings

Before attempting any fixes, ensure the following:

  • Your printer is turned on.
  • It’s connected to the same wireless network as your computer.
  • It has sufficient ink and all cables are properly connected.

Step 1: Open the PowerPoint presentation you wish to print and select File at the top of the window.

Step 2: Click Options at the bottom left.

Step 3: Navigate to Advanced and scroll down to find Print options.

Step 4: Choose your preferred settings. For example, if text appears blurred, select the Print TrueType fonts as graphics option. Additionally, enable Align transparent graphics at printer resolution to ensure consistent quality across the page.

Fix PowerPoint Not Printing Properly by Converting Presentations to PDFs

Step 1: If printing issues persist, consider converting your presentation to PDF. Start by opening your presentation and selecting File. If you have an Adobe subscription, choose Save as Adobe PDF.

Step 2: Select a location for your PDF and click Save.

Step 3: If you lack an Adobe subscription, click Export instead of Save as Adobe PDF.

Step 4: Select Create PDF/XPS Document.

Step 5: The presentation will automatically open as a PDF which you can print using the icon in the top left corner.

Fix PowerPoint Not Printing Properly by Adjusting the Slide Size

Step 1: Open your PowerPoint presentation. If printed content appears cut off, it could be due to an unsuitable slide size. Click Design at the top.

Step 2: Locate the Slide Size option on the right.

Step 3: Click the dropdown arrow next to Slide Size to choose between Standard and Widescreen.

Step 4: Opt for Standard, and you’ll be prompted to maximize content or scale it down. Select Ensure Fit to adjust.

Step 5: Verify that all content fits properly on the new slide size; adjustments may be needed to align text.

After these changes, your printed presentation should no longer have cropping issues.

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