Using Copilot for Effective Meeting Summarization

In the fast-paced world of meetings, having the ability to summarize discussions quickly is invaluable. Microsoft Copilot provides an efficient way to generate concise summaries, helping you grasp the main points without navigating through extensive documents. Let’s explore how to efficiently use Copilot for meeting summaries in Microsoft Word and via the Copilot website.

How to Use Copilot to Summarize a Meeting in Microsoft Word

  1. Check Subscription: Ensure you have a Copilot Pro subscription. Look for the Copilot icon in the top-right corner of the Microsoft Word taskbar.
  2. Obtain Meeting Minutes: Request the meeting’s transcribed minutes from the host. If they aren’t in. doc or. docx format, copy them into a new Word document.
  3. Open Copilot: Click the Copilot icon in the top-right to launch the Copilot interface.
  4. Request Summary: In the text entry box, type your request for a meeting summary. You can use suggested prompts or formulate your own.
  5. Generate Summary: Hit the “Enter” key. Copilot will process your request, taking about 2-3 minutes, and will notify you of its progress.

You can now copy the summary provided by Copilot for your use in emails, action lists, or for personal reference.

Using the Copilot Website to Summarize a Meeting Transcript

  1. Visit the Copilot Website: Open your browser and navigate to https://copilot.microsoft.com/.
  2. Initiate Request: Follow the on-screen prompts to reach the text box. Enter your request to summarize the meeting transcript.
  3. Input Transcript: Copy the entire transcript into the “Message Copilot” box and hit Enter.
  4. Receive Summary: Wait for about 2-3 minutes while Copilot generates your summary, which you can subsequently copy and save.

More Actions You Can Do With Microsoft Copilot

Beyond summarization, Copilot offers several other functionalities that can enhance your workflow:

  • Inquire about specific perspectives shared by attendees during the meeting.
  • Request highlights of any objections or conflicts raised in the discussions.
  • Identify overarching themes or key talking points from the meeting.

Furthermore, you can leverage the information extracted from meeting transcripts to create:

  • Meeting agendas for future sessions.
  • Reminder emails encapsulating key discussion points.
  • Comprehensive to-do lists outlining actionable tasks for colleagues.

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